University & Public Events

University of Mississippi

1. Where can we go online to see pictures of this space?
2. Does this space have a kitchen?
3. Are alcoholic beverages allowed in this space?
4. Can we use a rental company to provide tables and chairs?
5. Can we set up the night before the event?
6. If we reserve the space, is there a possibility that we could be relocated to another space due to the event being non-university related?
7. If we cancel the reservation, what do we get back and what amount is non refundable?
8. What types of events are allowed in this space?
9. Is it OK to have potluck dinner in this space?
10. How far in advance can we request this space?
11. How many days of advance notice are required when making a request?
12. Who do I need to contact once my reservation has been accepted and confirmed?
13. If there is an emergency, who do I need to contact prior to my event?
14. Will there be someone from the department present during my event?
15. Is there a microphone available in this space?
16. Does this space allow votive candles?
17. Are there props that we are allowed to use for our event in this space such as greenery, columns, etc.?
18. What capacities can this space accommodate in banquet-style, auditorium-style and conference-style?

1. Where can we go online to see pictures of this space?

Please visit our Photo Gallery.
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2. Does this space have a kitchen?

This space does offer a service kitchen with the following amenities:
Stainless steel counters
Prep area
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3. Are alcoholic beverages allowed in this space?

The facility lies in Lafayette County, which is dry for beer and light wine. Thus, the renter, may not serve or possess beer or light wine at the facility. If the renter wishes to serve other alcoholic beverages during the event, alcohol must be served by a vendor with a catering and alcohol permit issued by the state of Mississippi. https://www.olemiss.edu/alcohol/policy.html
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4. Can we use a rental company to provide tables and chairs?

Only university employees will set up and tear down the venue. This service is included in the rental fee for all off-campus entities. On-campus entities will be billed separately.
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5. Can we set up the night before the event?

Yes, if you have reserved the space for that time. If more time is needed in the room, please ask if the venue is available. Additional fees may be incurred.
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6. If we reserve the space, is there a possibility that we could be relocated to another space due to the event being non-university related?

The university reserves the right to terminate this agreement for good cause. In the event that the university exercises this right, it shall refund or release the renter from liability for any amounts due under this agreement. Should the university exercise said right to terminate this agreement, the renter agrees to forego any and all claims against the university and further agrees to waive any and all rights of this agreement; the renter shall have no recourse of any kind against the university.
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7. If we cancel the reservation, what do we get back and what amount is nonrefundable?

University of Mississippi departments and student organizations:
Cancellation of the event will be accepted if notification is given in writing to the director of University & Public Events at least five (5) university working days before the scheduled use date(s) as listed on the agreement. Cancellations made in less than five (5) working days could be charged the full rental amount including any other fees incurred by the university. Off-campus entities should refer to their contract.
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8. What types of events are allowed in this space?

Typically the types of events held are:
Camp, if a classroom type of presentation
Ceremony
Class
Concert
Dinner
Lecture
Meeting
Reception
Recital
Show/Exhibition
Walk
Wedding
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9. Is it OK to have potluck dinner in this space?

Food must be served by a licensed caterer, and the copy of the licenses must be presented prior to the event to the University & Public Events director.

Ballroom and food-preparation rooms may be used only during hours for which they have been reserved by the hosting group.
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10. How far in advance can we request this space?

12 months/one year
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11. How many days of advance notice are required when making a request?

At least 15 business days
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12. Who do I need to contact once my reservation has been accepted and confirmed?

Office of University & Public Events, cswallac@olemiss.edu
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13. If there is an emergency, who do I need to contact prior to my event?

Office of University & Public Events, cswallac@olemiss.edu
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14. Will there be someone from the department present during my event?

The university shall provide all security and staffing. The university retains the right to determine the appropriate number of staff and security personnel necessary to serve and protect the public and may adjust the room fee accordingly.
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15. Is there a microphone available in this space?

Yes, please indicate this item on the event setup needs and what type of microphone: podium, hand-held or stand-alone.
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16. Does this space allow votive candles?

Only battery-operated candles are allowed.
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17. Are there props that we are allowed to use for our event in this space such as greenery, columns, etc.?

Possibly. Please speak with the University & Public Events director.
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18. What capacities can this space accommodate in banquet-style, auditorium-style and conference-style?

The Paul B. Johnson Commons Ballroom is a venue that is versatile in the types of setups that the facility can accommodate. Please read below for the maximum seating capacities for various set ups.

Banquet setup: 250 guests
Buffet setup: 250 guests
Classroom setup: 150 guests
Exhibition: 25 guests (display tables, no chairs)
Reception: 500 guests (only tables used are for food setup)
Theater setup: 300 guests
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