University & Public Events

University of Mississippi

Paul B. Johnson Commons Ballroom

The Paul B. Johnson Commons Ballroom is currently unavailable due to a campus construction project.

Alcohol

Whenever alcohol is served, security will be contracted for your event by University & Public Events. Additional fees will be incurred by the renter.

The Johnson Commons Ballroom is housed at the University of Mississippi, where the first priority is academic excellence. While alcohol is allowed on the premises, certain policies must be followed. Please see the alcohol policy below.

Johnson Commons Ballroom is in the county; therefore, beer and wine with an alcohol content of less than 5 percent cannot be served in the ballroom.

Service of Alcoholic Beverages

The facility lies in Lafayette County, which is dry for beer and light wine. Thus, the renter, may not serve or possess beer or light wine at the facility. If the renter wishes to serve other alcoholic beverages during the event, he or she must purchase alcohol for and the alcohol must be served by a vendor with a caterer’s and alcohol license permit issued by the state of Mississippi. Copies of the catering and alcohol licenses/certificate will be required 15 days prior to the event.

  • Any renter wanting to serve alcohol may do so only after the director of University & Public Events has approved the request.
  • Not all campus facilities or locations may be used to host events with alcohol service. Facilities where alcohol may be served may have location-specific policies with respect to which sorts of alcoholic beverages (i.e., beer, wine or other alcohol) may be served in that location or facility. The department or office that manages or reserves a particular campus location or facility can provide university departments relevant information about alcohol service for that facility.
  • Therefore, while the policies give specific advice on the campus as a whole, university departments may want to have additional policies that govern their space. For example, we generally do not serve alcohol in academic spaces. The Ford Center also has a policy that prohibits the service of alcohol.

View website for more information on alcohol policy or view Alcohol Chart.

Catering Regulations for Johnson Commons East, Ballroom

  1. Food must be served by a licensed caterer, and the copy of the licenses must be presented 14 days prior to the event.
  2. Ballroom and food-preparation rooms may be used only during hours for which they have been reserved by the hosting group.
  3. Storage of items prior to the event is generally not possible.
  4. When disposable items are used at an event, the caterer is responsible for putting out the necessary garbage cans and emptying and returning those cans to the preparation-room area after the event.
  5. All garbage generated by the event should be removed from the building by the caterer at the conclusion of the food event.

Décor

  • Candles, unless battery operated, are not allowed.
  • Decorations are not allowed on windows or walls.
  • Confetti is not permitted.

Garbage

All garbage must be removed from the building at conclusion of the event. This applies to the lobby, breezeway, ballroom and service kitchen.

Operation Hours

Monday–Sunday

  • 7 a.m.-10 p.m.
  • Closed when campus is closed or on break
  • Closed during home football games

Pricing

View pricing document for more information.

Reservations

  • Reservations are first come, first served. Campus events have priority over off-campus events. Reservations must be requested no later than 14 days prior to the event. Events may be booked up to one year in advance.
  • Effective October 3, 2011

All reservations must be made at the office of University & Public Events in person. The reservation will require a signed contract and a deposit. Deposits may not be fully refundable. An expenditure forecast will be supplied to each renter once a venue is reserved and the contract is signed.

  • The use of Johnson Commons Ballroom is available for campus and off-campus entities. Off-campus guests are accommodated after activities sponsored by university offices and departments are served.

Campus Priorities

  • University Classes
  • University Convocations
  • University Banquets/Dedications/Inaugurations
  • Artist Series/Guest Speakers/Associated Student Body Activities
  • Drama and Musical Productions

Setup/Tear Down and Cleaning

Only university employees will set up and tear down the venue. This service is included in the rental fee for all off-campus entities. On-campus entities will be billed separately.

Wedding Reservations

If the room is reserved for a wedding reception, the following applies:

  • Client must meet monthly with the director to confirm plans
  • One month prior, client must meet with the director weekly
  • Only licensed caterers and bartenders are permitted in the venue.